Adjust Registered Absences

Explanation

This activity is used to manually correct the absences registered by employees whose schedules were changed by the Schedules and Rules Assignment assistant. Absences might need a correction if they take place during a period which now has a different schedule as employees will be absent from work during different hours.

Prerequisites

In order to perform this activity, the Schedules and Rules Assignment assistant has to be used to change a schedule of an employee who had registered absences to take place during a rescheduled period.

System Effects

As a result of this activity:

• Employee's registered absences will be adjusted to fit a new schedule assignment.

Window

Schedules and Rules Assignment Log, Schedules and Rules Assignment Log Detail.

Related Window Descriptions

Schedules and Rules Assignment Log, Schedules and Rules Assignment Log Detail

Procedure

1. Open the Schedules and Rules Assignment Log window.
2. Right-click the assistant run where there are absences or absence request pending manual correction and click Detail. The Schedules and Rules Assignment Log Detail window will open.
3. Open the Absences for Manual Adjustments tab. You will see the list of all employees who have registered absences which need manual correction.
4. Right-click an employee whose absences you want to adjust and click Absences. The Absence window will open, with employee's data already loaded.
5. On the Absence Registration tab, find and examine the absence. If necessary, correct it so that it fits the new schedule.
6. Save your changes.
7. Go back to the Schedules and Rules Assignment Log Detail window.
8. On the Absences for Manual Adjustments tab, find the employee whose absences you have just corrected and select the Adjusted check box. This check box indicates that relevant corrections were made.
9. If more employees registered absences which have to be corrected, go to step 4.
10. Save your changes.