Maintain Employee Deviation Days

Explanation

This activity is used to enter deviations for an employee's work time. A deviation day is a working day that differs from the normal scheduled day and the days entered in the substitute working hours schedule. Deviations are normally entered in terms of absence, but it can also be a temporary increase or decrease of the daily working hours.

When selecting the working hours for a specific day, the following selection order will be used:

If there is a deviation day, this information will be used. 
If there is no deviation day, but there is a substitute schedule day, this information will be used.
If there is no deviation day, and no substitute schedule day, but there is a deviation cycle day, this information will be used.
If there is no deviation day, no substitute schedule day, and no deviation cycle day, then the information from the ordinary schedule will be used.

In short:

  1. Employee Deviation Day
  2. Substitute Schedule
  3. Employee Deviation Cycle
  4. Working Hours Schedule

Note: If time has already been reported by an employee on a particular day for which the deviation is effective, the attendance result is required to be recalculated in the Time Card Day window in order for the deviation to be effective on that day.

Prerequisites

In order to perform this activity:

System Effects

As a result of entering a deviation, the work hours or/and absence that was specified as the deviation will be effective for the employee on the relevant account date.

Window

Employee Deviation Days 
Availability Planning

Related Window Descriptions

Employee Deviation Days 
Availability Planning

Procedure

To enter deviations using Employee Deviation Days window:

  1. Open the Employee Deviation Days window.
  2. Query or populate to enter the required employee in the Emp ID field.
  3. Select the required date range in the From and To fields. If you only want to enter a deviation for one day, select the required date. You can also select the relevant week number in the Week field to find the required date.
  4. Click the Deviation Days tab and create a new record.
  5. In the Account Date field, enter the date for which the deviation should apply.

    If you want to enter a deviation which changes the work hours applicable for the day, follow steps 6 and 7.
     
  6. If the Day Type field is enabled, enter the new day type which should apply as the deviation. Otherwise, enter the number of work hours that should apply as the deviation in the Work Hour Sum field.
    Note: Either the Work Hour Sum field or the Day Type field will be enabled depending on whether a day type or a work hour sum (day type independent schedule) is effective for the selected employee on the selected day.
  7. Save the information.

    If you want to specify an absence as a deviation, follow the remaining steps.
     
  8. In the Absence Type field, select a value from the list to specify whether or not the absence should effect the availability calculation in IFS/Maintenance.
  9. In the Absence Condition field, select a value from the list to specify whether the absence should be adjusted depending on the employee's actual clocking records or whether the absence should apply exactly as specified for the deviation.
  10. You can enter the period of absence by specifying the start time and end time using the Absence Start Time and Absence End Time fields. Otherwise, you can specify the number of absence hours in the Absence Hours field.
  11. In the Absence Code field, enter the absence code which should be used to register the absence.
  12. Save the information.

To enter deviations using the Availability Planning window:

1. Select the day-by-day mode by clearing the Show Weeks option in the right mouse button menu. To clear the option Show Weeks, right-click in the Gantt area and then click Show Weeks. By doing this, the Day-by-Day mode will be applied.
2. Enter the date interval and then drag the appropriate day type from the Day Type list and drop it at the correct date in the Gantt area.