Retrieve Cost/Progress from Project

Explanation

Use this activity to retrieve cost and progress from connected project activities to the contract line items.

For companies using IFS/Project for cost collection (and execution of work) the project cost and progress can provide valuable information when assessing the amounts to apply for when creating the next application for payment. Since all project cost is tracked down to the activity level and activities can be lined to contract line items the project activity cost and progress can be retrieved from the connected activities to their respective contract line items.

The cost will be retrieved to a column separate to the application value, and can then be copied over as the application value. The progress is also retrieved into a separate column, and if the valuation method is set to Progress the progress percentage will be copied over as the application value in stead of the project cost. If more than one activity is connected to a contract item, the weighting of activities (defined when connecting the activities to the contract items) will be considered.

Prerequisites

• An application for payment with activities connected to items must exist.

System Effects

• Cost and progress is retrieved from activities connected to the items and updated in the Project Cost, Project Progress
•  The Project Cost Date columns will be updated with the retrieval time.
• Any values existing in these columns will be overwritten.

Window

Application for Payment
Applications for Payment
Application Line Items

Related Window Descriptions

Application for Payment
Application for Payment/Item Valuation
Applications for Payment
Application Line Items

Procedure

When this activity is executed in the Application for Payment window, there will be different effects according to the place where it is performed. If performed from the header, it will affect all lines and items in that application for payment. If performed from the lines, it will affect all items for each selected line. If performed from the line items, it will affect each manually highlighted item.

To retrieve cost/progress from the Application Line Items or Applications for Payment windows, follow these steps:

1. Query for the relevant record(s).
2. Select the application(s) or line item(s).
3. Right-click and then click Retrieve Cost/Progress from Project.

To retrieve cost/progress from the Application for Payment window, follow these steps:

1. Query for the relevant record.
2. Right-click on the header or after selecting the desired line(s) or item(s) in the Item Valuation tab.
3. Click Retrieve Cost/Progress from Project.