Reject the Contract Change Order Externally

Explanation

After information has been submitted to the relevant external approvers their approval or rejection in return should be recorded. Use this activity to update information about when and why an external contact person has rejected a contract change order (CCO). If any of the required external approvers have rejected the CCO it will be considered as externally rejected by the system.

Note: Information about the external rejection from each contact person can be viewed in the Contract Change Order/History tab.

Prerequisites

• The CCO should have a change type that requires external approval.
• A contact person who is classified as external approver should be defined for at least one address in the Contract Change Order/Contacts tab.

System Effects

• The external approval Rejected Date field in the Contract Change Order/General tab is updated when an required external approver rejects the CCO.
• The Rejected Date field in the Contract Change Order/Contacts tab is also updated for the contacts who have rejected the CCO.

Window

Contract Change Order

Related Window Descriptions

Contract Change Order

Procedure

1. Open the Contract Change Order window and query for the CCO which should be externally rejected.
2. Click the Reject Externally menu option. The Reject Contract Change Order - External Rejection dialog box will open.
3. Select the contact person who rejected the CCO in the Rejected By field. Use the List of Values, to select from the contacts defined in the Contract Change Order/Contacts tab.
4. Select the reason for the rejection in the Reject Reason field. Use the List of Values, to select from the list of pre-defined reject reasons.
5. Optionally, you can change the default rejected date and time in the Rejected Date field. 
6. You can also enter an additional note in the Notes field if required.
7. Click OK to save the information.