Cancel Manual General Ledger Vouchers

Explanation

Use this activity to create cancellation vouchers for vouchers belonging to function groups M, K and Q. However, you will not be allowed to create cancellation vouchers belonging to these function groups if there is a reference to another voucher given in the header.

Prerequisites

This activity has no prerequisites.

System Effects

1. Vouchers will be prevented from being cancelled if:

• The voucher is checked as multi-company voucher.
• The voucher is connected to an interim voucher.
  

2. All voucher rows in a cancelled voucher will have the original Transaction Code suffixed with the text “CANCELLATION”. For example: “CANCELLATION-MANUAL”
3. All voucher rows in the original voucher will be copied to Voucher Entry/ View Voucher Rows tab
4. It is not possible to modify existing voucher rows or add new voucher rows for cancellation vouchers.
5. A cancellation voucher will be created for each voucher selected for cancellation.
6. All amounts specified in the cancellation voucher will be Reversed or Corrected based on Cancel Rollback posting Method parameter in the Company/Accounting Rules tab

Window

Cancel Manual GL Voucher
GL Voucher Details Analysis

Related Window Descriptions

Cancel Manual GL Voucher

Procedure

Cancel Manual General Ledger Voucher using GL Vouchers Analysis window

1. Open the GL Vouchers Analysis window.
2. Select a voucher or multiple vouchers and right click and select the Cancel Manual GL Voucher option. Note: you can only select multiple vouchers belonging to a single voucher type for cancellation.
3. Select a User Group from the list of values.
4. Select a Voucher Type from the list of values.
5. Select the Original Voucher Date or Given Voucher Date option from the Voucher Date group box. If you have selected the original voucher date option the cancellation voucher's date will be based on the date the voucher was originally created. Else the cancellation voucher's date will be based on the date displayed in the Given Voucher Date field.
6. The period corresponding to the Given Voucher Date field will be displayed in the Accounting Period field by default.  
7. Click Ok. All the cancellation vouchers will be displayed in the Cancellation Vouchers dialog box.
8. Click Ok. The cancellation vouchers will be created in the hold table.

Cancel Manual General Ledger Voucher using GL Voucher Details Analysis window

1. Open the GL Voucher Details Analysis window.
2. Select a voucher and right click and select the Cancel Manual GL Voucher option.
3. Select a User Group from the list of values.
4. Select a Voucher Type from the list of values.
5. Select the Original Voucher Date or Given Voucher Date option from the Voucher Date group box. If you have selected the original voucher date option the cancellation voucher's date will be based on the date the voucher was originally created. Else the cancellation voucher's date will be based on the date displayed in the Given Voucher Date field.
6. The period corresponding to the Given Voucher Date field will be displayed in the Accounting Period field by default.  
7. Click Ok. The cancellation voucher will be displayed in the Cancellation Vouchers dialog box.
8. Click Ok. The cancellation voucher will be created in the hold table.