Create and Modify External Supplier Invoice Line Information

Explanation

This activity is used to create, view, modify and remove invoice lines related to a specific external supplier invoice. During the Check Invoices step, performed in the External Supplier Invoices window in IFS/Invoice, errors might be reported due to incorrect detail data for loaded external supplier invoices.

This window can be used to add new invoice lines to enable the invoice amount to be split among different tax codes. This window can also be used to correct information related to external supplier invoice items such as amount and VAT code, and also to view posting and tax details.

Prerequisites

To add new Invoice lines the external supplier invoice should have the status Loaded.

To make changes, the Changeable field in the External Supplier Invoice Parameters window in IFS/Invoice must be selected. The Create step must not have been executed yet.

System Effects

As a result of this entry, detailed information related to the loaded external supplier invoices is modified. The processing of external supplier invoices can continue, either by correcting details for an item or by performing the Check step again.

Window

External Supplier Invoices

Related Window Descriptions

External Supplier Invoices
External Supplier Invoice Line Information

Procedure

To change information on a line in the External Supplier Invoice Line Information window:

  1. Open the External Supplier Invoices window in IFS/Invoice.
  2. Populate the window or query for the required Load ID (and, possibly, for specific supplier invoices).
  3. Right-click on invoices to be corrected and click Invoice Line Information to launch the External Supplier Invoice Line Information window.
  4. Create a new record and add new invoice line information or select the lines to be modified. Enter the changed values in the fields that you want to  change. (Note: When modifying existing lines you cannot change information in all fields).
  5. Save changes.
  6. If there is nothing else to correct, perform the Check Invoices step again. Otherwise, correct the other invoices and/or invoice details.