Initial Exercises—Attendance Reporting 1
Initial Exercises
Purpose: The purpose of these initial exercises is to
introduce you to the basic functionality of Attendance Reporting, which entails:
| IMPORTANT |
| These initial exercises are intended for
instructor use.
If you are a student, it is extremely important
that you set up and work within your own company to maintain your
data integrity. If you work within any other company, you will
compromise your own exercise data as well as the data of other
students. Predictable exercise results require that your data
be isolated in your own company. |
Registering Employee Attendance
Purpose: The purpose of this exercise is to introduce
you to the basic functionality for registering in- and out-clockings for an
employee.
Prerequisites:
| Data Type |
Value |
Description |
| User ID |
ALAIN |
ALAIN/ALAIN. |
| Employee (for instructor only) |
1002 |
Employee connected to a normal daytime schedule (8:00 A.M. – 5:00
P.M.)
Connected to user ALAIN
Also used as supervisor in the Authorization Time Card Information
exercise.
|
Windows:
Time Card – Day
Steps: To complete this exercise, perform the following
steps.
- Go to the Time Card – Day window and populate it (F2). Your employee
number is automatically displayed.
- Create a new record (F5) and enter clockings for an ordinary workday on
the
Interval tab , i.e., 8:00 A.M. to 5:00 P.M. Both in- and out-clockings are
of Normal type. Save
the information (F12).
- Click the
Result tab to see how many hours the calculation generated.
- Right-click and then click Employee Schedule Information to see how some of the basic data for your employee is set up.
- Go back to Time Card – Day window and add two hours of overtime work
by changing the out-clocking to 7 P.M. In the Out Time Type field,
change the type to Overtime Cash.
- Check the result on the
Result tab.
- Select the next day. Add eight hours of normal hours and two hours of overtime
work on the
Results tab. Choose
wage codes from the List of Values.
- Go to the
Interval tab and enter normal in- and out-clockings for the same day as
in the previous step. What happened with the time result you entered manually?
Authorizing Time Card Information
Purpose: The purpose of this exercise is to introduce
you to the basic functionality for authorizing time card information.
Prerequisites:
| Data Type |
Value |
Description |
| User ID |
ALAIN |
ALAIN/ALAIN. |
| Supervisor (for instructor only) |
1002 |
Employee connected to a normal daytime schedule (8:00 A.M. – 5:00
P.M.)
Connected to user ALAIN
|
| Employee 1 |
1012 |
Damon Hill |
| Employee 2 |
2002 |
Andy Jefferson |
Windows:
Authorization
Steps: To complete this exercise, perform the following
steps.
- Open the Authorization window.
- Change the dates to cover the dates that you have been working with in the previous
exercise.
- Populate the window. Information about the employees is displayed, sorted by supervisor.
-
Note: Your employee number will by default be shown in the Supervisor
field. The employees to whom you have access are displayed in the table.
- Select one employee. Then right-click and click Time Card-Week.
- If you need to correct the clockings, right-click and click Time Card-Day,
and make the necessary changes.
- If all days are
correct, right-click and click Confirm to confirm the week.
- To authorize the week, right-click and click
Authorize .
- Right-click and click Time Card-Day,
and change clockings for one day.
Note: You must remove the authorization before you can make
any changes
- Go to the Authorization window.
- Right-click and then click Populate Supervisor Data to repopulate the
window with the information that you have just added when you authorized the week. The authorization status,
displayed in the Authorized field, should be set to Completely.
- Select another employee, and authorize his or her time by right-clicking then clicking Authorize.
- Verify that the value in the Authorized field is Completely. If
not, open the
Time Card – Day window and correct the
clockings. Complete the authorization in this window.
- Return to the Authorization window, and verify that the value in the Authorized
field is now Completely.
- Return to the Time Card-Week window, and check the status of
the nonworking days. What is their status? Try to make a clocking on a nonworking day. Why do you think it
is not possible to do that?
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